etc.
Gather and prepare conference related information outlining meeting space requirements, catering needs, and conference history. Research effective meeting and planning techniques, hotel and event facility providers; request proposals from appropriate facility providers.
Budget Development and Financial Management
Prepare a comprehensive conference budget. Set parameters on budgeting.
Research costs and request competitive bids for goods and services.
Assist committee in setting registration fees and policies and also offer recommendations on cost recovery.
Publicity Campaign and Marketing Support
This is one of our core focus areas.
Planning and strategizing in generating adequate market response from marketing communication in Thailand and other parts of Asia.
Selecting proper media outlets
Embarking on publicity campaigns to reach the target customers
Offering support services as designing marketing tools, framing product literature, advising on packaging services, preparing leaflets, forms, brochures, writing press releases, etc.
Managing and coordinating entire communication between the media and the market.
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Customized Database Management
Keep a log on each participant and visitor.
Developing query leads from a database of visitors
Preparing mailing lists for the prospective customers
Effective meeting and Planning's Proceedings Preparation and Production
Coordinate and prepare the design, indexing, pre-production and printing of proceedings.
Prepare proceedings in CD-Rom format if appropriate.
Recording the meeting proceedings in an audio-video format.
Presenter, Delegate and Invited Speaker Support
Outline expectations, responsibilities of the delegates, guest speakers and other invited speakers.
Fee arrangements for the delegates
Confirm final arrangements including travel, handout materials, and audio-visual equipment requirements.
Collect speaker biographical and professional information and titles of talks for the program.
Meeting Facility Management and Coordination
Coordinate with appropriate committee representatives and schedule rooms for special meetings.
Schedule rooms for receptions, banquets, or other catered activities.
Act as liaison between conference officials and meeting facility personnel.
Prepare detailed conference schedules and confirm all logistical arrangements with facility representatives.
Review and confirm accuracy of meeting facility invoices following an event.
Sponsorship Management and Branding Services
Arrange for sponsorships
Provide Co-branding and Cross-branding services
Provide advertising location management services for the sponsors
Decoration of venue for effective meeting and planning sessions is done so that the main sponsors get adequate media coverage and the delegates are aware of the main sponsors. This helps in generating a public relations campaign for the sponsors who are eager to get our services.
Post-Conference Reports
MIS reports on all aspects of effective meetings and planning events, workshops, international trade fairs, and more, are provided.
The reports cover sections such as:
Scope and Agenda of the event
Budget Chapter
Participation Chapter
Sponsorship Issues
Market Response
Media Coverage
Apart from the above there are other chapters tailor made to meet your needs.
For more on our effective meeting and planning events please fill up the event registration form.
Check out on effective meeting plan and other marketing communication services
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